Document Shredding Best Practices: The Do’s and Don’ts

Document shredding is a crucial aspect when it comes to protecting your business’s sensitive information. As a business owner, it’s your responsibility to ensure that your company’s confidential data is not exposed to unauthorised access, theft, or misuse. With the increasing number of fraud and cyber-attacks, it’s essential to take necessary precautions and choose the right shredding service for your business. 

Here are some tips and insights into document shredding best practices that can help you make an informed decision when selecting a shredding company: 

Consider your shredding needs

Before you choose a shredding service, it’s essential to determine your shredding requirements. Do you need a one-time purge of old documents, or do you need regular shredding services? You must select a shredding service that can cater to your business’s specific needs.

That’s exactly what Restore Datashred do, tailoring their services to meet your needs, find out more about their services below: 

• On-site shredding
• Off-site shredding  
• One time shredding 
• Regular shredding

Verify the shredding company’s credentials

It’s crucial to choose a shredding service that is i-Sigma certified. This certification ensures that the company has strict standards for security and privacy. The i-Sigma certification ensures that the shredding process follows industry-standard policies and procedures for the safe destruction of confidential information.

Evaluate the shredding process

You must choose a shredding service that prioritises security during; collection, transportation, and shredding. The shredding service provider must take the necessary precautions to protect the information from unauthorised access during the shredding process and must provide a certificate of destruction after each shredding process. 

Once you’ve chosen a shredding service, it’s essential to establish protocols and policies for document shredding within your business. Here are some document shredding best practices to consider: 

1. Establish a document retention policy: It’s essential to determine how long you need to keep certain types of documents before they are shredded. You must ensure that the document retention policy adheres to the legal and regulatory requirements of your industry. 

2. Train employees on proper shredding procedures: It’s essential to educate and train all employees on the importance of document security and the proper disposal of sensitive information. Employees must understand the risks associated with not following the shredding process and the implications it can have on the business. 

3. Implement a shredding schedule: Regularly scheduled shredding ensures that sensitive documents are disposed of in a timely manner. You must establish a shredding schedule that meets the needs of your business and ensures that all confidential information is destroyed promptly. 

In conclusion, document shredding is an essential aspect when it comes to protecting your business’s confidential information. Choosing the right shredding service provider is crucial to ensure that your business is compliant with industry-standard policies and procedures for the safe destruction of confidential information. 

For additional information or advice on document shredding best practices, please contact Restore Datashred.