When you’re running your own small business, it can seem like there are only so many hours in the day. Between preparing materials, managing employees, staying on top of clients and other tasks, it’s not always easy to get everything done on time. In this article, we look at some ways to work smarter so that you can accomplish more in the same amount of time or less.  

 

Have a checklist

A checklist is beneficial when you have multiple tasks to complete at once. Whether it’s a facility management checklist or something more specific, having one will help keep you from getting overwhelmed by the many tasks that need attention.

 

Automate processes where you can

To be more productive, you need to automate as many of your processes as possible. This can mean automating what you do daily, but it also means automating the process of doing things like paying your bills, preparing a ship inspection checklist and sending out invoices. The less human interaction there is in a process, the less likely you’ll make mistakes or forget something.

 

Master prioritisation

It’s best not to try and tackle too many tasks at once. That way, you’ll be less likely to get overwhelmed by all the work you have on your plate. Instead, set realistic goals and only take on one or two projects at a time.

 

Use the Pomodoro technique

The Pomodoro technique is a time management method that breaks work into 25-minute intervals followed by five or ten-minute breaks. It is based on the idea that frequent short breaks can increase productivity and focus.

The technique consists of setting your timer for 25 minutes and focusing solely on one task during that period. Then take a five or ten-minute break before starting another interval. This cycle continues throughout your workday.

 

Outsource

When your business cannot cope with the workload, outsourcing may help. Outsourcing your work will allow you to focus more on growing your company rather than managing a team of employees. You can hire freelancers or contractors who specialise in specific fields and let them do their job while you focus on other tasks. This way, you’ll have more time to grow your business and make it successful by staying focused and not being distracted by other responsibilities.

 

Minimise distractions

Distractions can sabotage productivity. Therefore, make sure your workspace is clean, organised, and well-lit. If you find yourself using social media more often than usual, try using an app which will limit what you see on your devices! Also, consider adding some noise-cancelling headphones or earbuds to tune out the world around you when it’s time for work. This will help keep your focus on work instead of other things.

 

Recognise where you don’t have the expertise and get help

Small business owners often believe they’re experts at everything, but that’s not always true. You might be good at marketing your business, but if you don’t have any experience with accounting or finance, you should seek a professional who can help you out.

 

If you put these tips into practice, you’ll be well on your way to success – and hopefully much less stressed and frustrated throughout the process!